office manager

Job Description

JOB BRIEF:

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety

RESPONSIBILITES :

• Scheduling meetings and appointments within the office
• Organizing the office layout and ordering stationery and equipment
• Maintaining the office condition and arranging necessary repairs

Financial Responsibilities:

• Assist in budget preparation and expense management.
• Process invoices, receipts, and reimbursements.
• Maintain financial records and prepare reports as needed.

SKILLS:

• Knowledge of Office Administrator responsibilities, systems and procedures
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements